Our Background

At the University Hospital Foundation (UHF or Foundation), we want to help people live longer, and better – especially those who would benefit from a new form of treatment, or life-saving surgery.  

As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the healthcare teams we support. 

In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million dollars to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute and Kaye Edmonton Clinic, as well as ground-breaking research at the University of Alberta. 

Your Purpose 

Liaising with all departments and levels within the Foundation, you will create alignment and synergies between the Strategic Marketing and Alliances department and the organization to create efficiencies, organization.  

Your Role

Reporting to the Chief Catalyst, Strategic Marketing and Alliances, you will provide executive administrative support to the leader and the department.

You will be responsible for:

• Email and task management and prioritization.
• Calendar management – meeting requests and scheduling.
• Track expense, credit card management, expense reimbursements, and invoice approvals.
• Prepare meeting packages for all meetings and take minutes as required.
• Receive, review and prioritize all communications (in-person, phone calls, letters and emails) to ensure that requests are resolved in a timely manner and directed appropriately.
• Draft agendas, edit and coordinate emails, memos, slide decks, letters and summaries, etc.
• Coordinate travel, catering, logistics and other administrative support.
• Timely and accurate information management including electronic filing.
• Support the department with administrative requests and duties as needed.
• Plan and organize department team meetings.
• Prepare reports and presentations as required.

Qualifications 

Education: 

• Completion of an administrative diploma

Experience:

• Minimum of three to five years of relevant work experience as an Executive Assistant.
• Advanced skills with Microsoft Office Suite of products.
• Exceptional degree of professionalism.
• Strong service mindedness and supportive personality.
• Exceptional attention to detail.
• Flexibility and organizational skills with proven ability to manage multiple projects, prioritize, and meet deadlines.
• Demonstrates exceptional verbal and written communication, as well as active listening skills,
• Professional writing and editing of correspondence.
• Thrives in a fast paced, dynamic environment.
• Must be able to work both independently with minimal supervision and as an integral part of a team.
• Ability to develop and maintain strong professional relationships and exercise discretion and good judgment in representing the Foundation.
• Commitment to maintain confidentiality.

Competencies: 

• An individual with drive and an uncompromising desire to achieve exceptional results while. exhibiting an outgoing, positive, group-win approach and a willingness to learn.
• Flexible and adaptable style; individual who can positively pivot as required.
• Promotes high-level cross-functional collaboration.
• Approaches challenging circumstances and relationships with confidence and understanding.
• Operates with the highest standards of integrity and trust.

A combination of education and experience will be considered. 

What We Offer 

We respect and value diversity and are proud to be an equal opportunity committed to building an inclusive environment for all applicants and team members. 

As an outcome-focused organization, UHF offers a flexible hybrid work environment consisting of in person and remote work.

Apply Now to Make a Difference! Visit https://givetouhf.ca/careers, and attach your cover letter and resume into one PDF. We thank all candidates who apply; however, only those selected for an interview will be contacted. As part of our recruitment process, you required to complete a background check.  

To learn more about us, visit our website at www.GiveToUHF.ca.