Compliance Coordinator

Background

At the University Hospital Foundation, we want to help people live longer, and better – especially those who would benefit from a new form of treatment, or life-saving surgery.

As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the medical teams we support.

In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million dollars to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute and Kaye Edmonton Clinic, as well as ground-breaking research at the University of Alberta.

If you have a keen interest in being a part of the future of healthcare in Alberta, please consider applying today!

We are proud to have achieved Imagine Canada accreditation and High Performer status in both the “High Performer: Overall” and “High Performer: Teaching Hospital” categories from the Association for Healthcare Philanthropy.

This recognition demonstrates our commitment to applying our purpose to everything we do.

In addition, we are proud to be one of Alberta’s Top 70 Employers in 2021, which recognizes employers who lead their industry in offering exceptional places to work and forward-thinking HR practices.

 

Role

Reporting to the Director, Compliance & Planning, you will provide administrative support to the Compliance & Finance & Technology teams.
You will also support the Compliance Specialist with the development of policies and processes while ensuring compliance to all commitments, agreements, and contracts across the Foundation. Building and sustaining relationships across the University of Alberta Hospital, the University of Alberta, and beyond, are of utmost importance.

 

Responsibilities

  • Communicate with external stakeholders regarding the Foundation’s funding application processes, and with funding applicants during the application process.
  • Provide administrative support to facilitate the funding priority review process.
  • Provide ongoing administrative support and manage award administration tasks such as issuing award letters and related documents and ensuring appropriate and timely reporting from funding recipients.
  • Support the development and revision of forms, guidelines, and support materials.
  • Format and flag policies to be in alignment with organizational standards.
  • Develop, establish, and execute a process for annual/biannual review of all policies.
  • Communicate with external stakeholders regarding the Foundation’s funding application processes, and with funding applicants during the application process.
  • Provide administrative support to facilitate the funding priority review process.
  • Provide ongoing administrative support and manage award administration tasks such as issuing award letters and related documents and ensuring appropriate and timely reporting from funding recipients.
  • Support the development and revision of forms, guidelines, and support materials.
  • Format and flag policies to be in alignment with organizational standards.
  • Develop, establish, and execute a process for annual/biannual review of all policies.

 

Qualifications & Experience

  • One to three years relevant work experience
  • Completion of an undergraduate degree, diploma or other certification in business administration, project management or library studies would be an asset.
  • Experience with updating operational & business processes would be an asset.
  • Experience working within a philanthropic, academic medical center, healthcare or post-secondary setting is preferred
  • Experience working and/or familiarity with funding grants in a health research environment is an asset.
  • Experience and/or education in process improvement is an asset.
  • Experience using CRM databases is an asset.

 

Competencies/Attributes

  • Philanthropic spirit and service minded individual
  • Highly coachable, lifelong learner
  • Keen interest in complex information pertaining to the future of healthcare
  • Exceptional professionalism and commitment to confidentiality
  • Strong diplomacy, ability to exercise discretion and good judgment in representing the Foundation
  • Exceptional interpersonal skills, ability to build and maintain strong multi-faceted relationships
  • Strong analytical problem solving skills
  • Exceptional attention to detail – always meets deadlines in a fast-paced multitasking environment.
  • Strong follow through and execution while bringing others along
  • Enthusiastic to work in a fast paced and dynamic environment
  • Thrives coordinating policies and processes to improve efficiency and effectiveness
  • Proficient in Microsoft Excel (Pivot tables, lookup functions and graphs)

 

Job Type:

  • Full Time, Permanent
  • Competitive compensation
  • Benefits and Pension

 

Applicants

To apply for this posting, please follow the link below to upload your cover letter and resume into one document. You will also be asked to complete a Culture Index Survey, which will help us to get to know you better and assess your fit for this position. We thank all candidates who apply, however only those selected for an interview will be contacted.

 

Closing date for this posting October 11, 2021 at 5:00pm.

Apply Here

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